Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

D3.2 – Toolkit of template and checklist for documentation and assessment of the practical phases

Project information

Grant Agreement Number	2017 - 2863 / 001 - 001	
		
Project Full Title	Towards   responsive   engineering   curricula	
	through   Europeanisation   of   dual   higher	
	education	
		
Project Acronym	DYNAMIC	
		
Funding scheme	588378-EPP-1-2017-1-DE-EPPKA2-KA	
		
Start date of the project	01-11-2017	
		
Duration	36 months	

Deliverable Information

Deliverable n°	3.2		
			
Deliverable title	Toolkit of template and checklist for documentation and assessment of the practical		
	phases		

WP	WP3		
			
WP Leader	FH Joanneum		
			
Contributing Partners	/		
			
Authors	DI Hagen H. Hochrinner, Mag. Maja Dragan		
			
Contributors	/		
			
Reviewers	Regina Krause, Ciudin Rodica (HSW)		
			
Contractual Deadline	09/2018		

Dissemination Level

PU	Public		
			
PP	Restricted to other programme participants (incl. Commission Services)		
			
RE	Restricted to a group specified by the consortium (incl. Commission Services)		
			
CO	Confidential, only for the members of the consortium (incl. Commission Services)		

588378-EPP-1-2017-1-DE-EPPKA2-KA

1

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

Document Log

Version	Date	Description of Change	
			
V1.0	30/05/2018	Document Draft	
			
V2.0	12/6/2018	Document Draft	
			
   V2.0	  01/09/2018	  Final Document 	

588378-EPP-1-2017-1-DE-EPPKA2-KA

2

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

1.	Developing and describing the process of practical training _____________________________ 4

1.1.	Introduction - Principle of educational partnership in dual study program _____________ 4

1.1.1.	Selection of internship companies and mentors ________________________________ 4

1.1.2.	Organisation of practice phases ____________________________________________ 4

1.1.2.1.	Evaluation of practice phases ____________________________________________ 5

1.1.2.2.	Integration of practical projects into the teaching process ______________________ 5

1.1.2.3.	Assessment of practical phases ___________________________________________ 6

1.1.2.4.	Contents of practical education ___________________________________________ 6

1.1.2.5.	quality assurance criteria for the practical phases ____________________________ 7

2.	Bachelor thesis _______________________________________________________________ 10

2.1.	First bachelor thesis _________________________________________________________ 10

2.1.1.	Goal ___________________________________________________________________ 10

2.1.2.	Timeframe ______________________________________________________________ 10

2.1.3.	Topic selection ___________________________________________________________ 10

2.1.4.	Specialist supervision ______________________________________________________ 10

2.2.	Second bachelor thesis ______________________________________________________ 12

2.2.1.	Goal ___________________________________________________________________ 12

2.2.2.	Timeframe ______________________________________________________________ 12

2.2.3.	Topic selection ___________________________________________________________ 12

2.2.4.	Specialist supervision ______________________________________________________ 13

2.2.5.	Completion of bachelor work _______________________________________________ 13

2.2.6.	Grading and repetition ____________________________________________________ 14

2.2.7.	Bachelor exam ___________________________________________________________ 14

3.	Attachments: Toolkit of templates and checklist for documentation and assessment of the practical phases

588378-EPP-1-2017-1-DE-EPPKA2-KA

3

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

1. Developing and describing the process of practical training

Development of content and schedule of practical training

1.1. Introduction - Principle of educational partnership in dual study program

The internship is organized in the dual study as a training partnership, settled by a training contract and follows in the content the acquisition of skills in the study to deepen the core issues of the curriculum directly practical. "Education partnership" means that the entire study, from development, application, the admission procedure, the content and timing coordination while studying to career planning for students is designed together – university and company. In addition to the conditions laid down in this application and the relevant contracts there is for each training situation an individual approach and focus. In the first eight years of the admission period for the study program “PTO” has been shown that in this area both the fascination of the project as well as the high effort are justified.

Note: The main differences to a non-dual full-time study are in the selection of cooperative companies and mentors, organization and evaluation of the practical training, integration of practical projects in the education, assessment of practice phases.

1.1.1. Selection of internship companies and mentors

Practice is carried out in an informal but well-structure

d partnership between the training company and the lecturers of the study program. The basis for this partnership is regulated in the Training Agreement. Each company determines at the beginning of the study a mentor who is responsible for training / mentoring of the students in the company. Moreover, a company determines also a practice supervisor as a direct supervisor who is taking over the later assessment. For each student and for each practice phases a lecturer is designated to supervise the practice and supports the in-company trainer.

1.1.2. Organisation of practice phases

In the dual Bachelor's degree students spend a total of 13 to 15 months in their training companies. At least one month and maximum three months as practice during holidays and trial period in the summer after the second semester, 12 months into three "practical training phases" as part of the training contract in the semesters three to six. In the final practice phase the second bachelor thesis is completed.

588378-EPP-1-2017-1-DE-EPPKA2-KA

4

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

The working week in these "practical phase" corresponds to a full-time job. Over the entire duration of the training contract in bachelor study there is an average employment of 50%. The duration of practical training is twice three and once six months, and follows a fixed schedule that is set out in a grid pattern and is concretized for each year to an individual schedule (taking into account the situation of the Easter holidays, which are used several times as a semester exchange).

Basis for the organization of the practical phases is:

•	The schedule

•	The yearly specific schedule that is created before the start of the course.

•	The curriculum (including the prescribed practical projects).

•	The content framework for the practical phases of the curriculum.

•	The catalogue of learning objectives for the practical training throughout the study.

•	A rough "road map" of skills development planned together by the company and the student for the duration of their studies at the beginning of the study.

•	Content and organizational arrangements which take place twice a year between the training company and representative in the faculty are recorded in writing.

1.1.2.1.	Evaluation of practice phases

The following elements provide an ongoing evaluation of the practical phases and try to quantify the learning success:

·	The students have to write a diary in all phases of practice that is submitted in the module "Professional Practice" and assessed.

·	Students must submit a standardized report for leader of the course "practical guidance" which is assessed in the same module for each practice period.

·	Students set for every practice phase five personal educational goals that are either taken directly from the educational goals or formulated individually. Achieving these goals is to comment on the practice report.

·	After each practice stage there is a documented evaluation interview between student and practice supervisor using the educational goal catalogue.

1.1.2.2.	Integration of practical projects into the teaching process

A total of 11 ECTS are awarded for in-company activities and projects that are tuned to specific courses. The selection of the activities is carried out by the company in coordination with the respective lecturer of the course. Thus it can be dealt with actual conditions in different businesses. The quality and reflection of these activities, however, does not flow into the assessment of the respective course, but certainly in assessing the practical phases.

588378-EPP-1-2017-1-DE-EPPKA2-KA

5

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v1.0

In addition, all teachers of the program are encouraged to constantly incorporate experiences and suggestions of students in the teaching. In some cases, (interdisciplinary projects) questions the company are taken directly as the basis of the teaching.

With the approval of the education partnership, a company accepts this contribution to teaching at the course.

A special organizational element of the education partnership is the exception to the attendance at the degree program for operating tasks whose equivalence for the acquisition of skills of the course was observed. The maximum extent is five working days per semester or a maximum of about 2 ECTS. The effect corresponds to a "in the company visited" course as an optionally subject. This scheme has proven successful in recent years and helps to optimize the individual design of educational partnership and acquisition of skills. The relevant activities are included in the practice report and evaluated. The requirement to complete all modules positive, is not affected by this regulation.

1.1.2.3.	Assessment of practical phases

All practical phases are evaluated by the in-company mentors based on a learning objective catalogue and this review will be communicated to students in an evaluation interview at the end of the practical phase. The rating flows in the evaluation of the operating modules practice 1 to 4.

1.1.2.4.	Contents of practical education

The entire training is carried out for each student in cooperation with a partner company with which the student signs a training contract for the duration of study. All practical phases are completed in this company or in a chosen partner company.

For the practical phases the study program and the training company jointly develop for one academic year operational plans for students. The operational curriculum has to follow some principles. The holiday practice is based on getting to know the company / enterprise and learning of basic skills and knowledge (about 4 to 12 working weeks).

588378-EPP-1-2017-1-DE-EPPKA2-KA

6

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

Possible schedule of the dual form of organization

			1		2 months			3 month			4 month			5th month			6th month			
																				
			month																	
																				
	1. semester		theory		theory		theory		theory		theory		theory		
																				
	2. semester		theory		theory		theory		Practice*)		Practice*)		Practice*)		
																				
	3. semester		practice		theory		theory		theory		practice		practice		
																				
	4. semester		practice		theory		theory		theory		practice		practice		
																				
	5. semester		practice		practice		practice		theory		theory		theory		
																				
	6. semester		theory		theory		theory		practice		practice		practice		

Remarks:

*) During the introductory practice during holidays the final decision on the conclusion of training contracts is taken. A change is easily possible in that time.

The training contract starts on 1st October in the third semester and ends September 30th in the sixth semester.

1.1.2.5.	Quality assurance criteria for the practical phases

Practice diaries (with template in attachment)

This description applies to the creation of practice diaries and practice assessments under the University of applied sciences degree program Production Technology and Organization and is based on the application for approval of the study program "Production Technology and Organization" at the FH JOANNEUM as a university of applied sciences degree program to achieve a bachelor's financial statements from January 15, 2011th.

588378-EPP-1-2017-1-DE-EPPKA2-KA

7

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

Internship

The bachelor's program production technology is a dual degree and is divided into the following phases:

1.	Theory semester

2.	Theory semester

Vacation practice and introduction to the respective companies

3.	Theory semester

Practice I (Company portrait)
4.	Theory semester

Praxis II (Report and diary of the internship)
5.	Theory semester

Practice III (diary, bachelor thesis I and module report)
6.	Theory semester

Practice IV (bachelor thesis)

To support the mentors, we have provided a tool for the procedure of the company visit with all important steps (attached).

1.1.1	Creating internship diaries

For the practical phases I, II and III a diary in tabular form has to be created. One entry should be done every working day.

Is an activity used for a module report, a cross-reference must exist in the diary.

1.1.2	Language

The practice diaries must be written primarily in German, but it is also permitted to write this in English.

Submission of practice diaries

The practice diaries must be submitted no later than 14 calendar days after the start of each subsequent semester theory in charge of practical cooperation point of the program.

Practice assessments

2 Creating practice reviews

For the practical phases, I, II and III a practice evaluation is required in each case.

This assessment must be made at the end of practice phase by the practice supervisor of the training company. The presence of the mentored student is appropriate, since a feedback from the supervisor can take place immediately.

588378-EPP-1-2017-1-DE-EPPKA2-KA

8

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

3 Submission of practice assessments

The practice assessments must be submitted 14 calendar days after the start of each subsequent theory semester.

4 Standard procedure for the meeting of industrial mentors and faculty (at least once a year)

Definition of the content (e.g. discussion of necessities in education, changes in curriculum…)

Activity

1	Contents of the meeting

2Invitation list

3	Invitation

4	Responsible person for organisation

5Responsible person for presentations

6Meeting room

588378-EPP-1-2017-1-DE-EPPKA2-KA

9

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

2. Bachelor thesis

2.1.	First bachelor thesis

2.1.1. Goal

The first bachelor thesis is an examination, which shows that the student is able, can describe his / her individual competence in the change from theoretical and practical phases during the entire study and reflect it. ECTS for operational projects must be specifically pointed out. The first thesis is written in English within the framework of the course "Bachelor Thesis 1" (6th semester, 2.5 ECTS) and documents the level of knowledge of students in the use of English in the professional field of the program.

2.1.2. Timeframe

The first bachelor thesis is written during the 5th and 6th semester and must be delivered by the end of the 6th theory semester. 2.5 ECTS are awarded for this work, so there is sufficient time for the development available.

The first thesis can be submitted only if all practical parts provided in the curriculum are completed and documented. Exceptionally the period may be extended to the practical phase of the sixth semester.

2.1.3. Topic selection

The theme for the first thesis is given to all students and reflects the work carried out in the training company and the work completed in the degree program modules. Students will be able to look over previous practice reports. The unified issues ensure a relative assessment of the work to be much easier and objective.

2.1.4.	Specialist supervision

a.	As supervisors’ teachers on course, external Instructors and, in exceptional cases, other experts are provided. Only those people can be mentors who themselves have knowledge and experience in scientific research and in publishing or have provided subject-specific services.

b.	The selection of supervisors is done by the head of degree program based on objective criteria.

c.	The first thesis is written in English, because the entire module Professional Practice will be held in English and the practice reports are in English.

588378-EPP-1-2017-1-DE-EPPKA2-KA

10

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

d.	The first thesis follows a predetermined course from the grid to ensure that all required contents are considered. Within this grid, students can choose the design.

e.	Each thesis has to have a German and an English summary (Abstract) of the title page. Table of contents and bibliography shall be given. The affidavit that the thesis itself is written and presented in any other place for a similar purpose, shall be enclosed.

f.	The resources that are available otherwise in the current academic operation, are also available for the preparation of the thesis. A demand for special resources does not exist.

g.	The joint work on a topic by several students is not permitted, even if the students have worked in the same training companies together on such projects.

588378-EPP-1-2017-1-DE-EPPKA2-KA

11

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

2.2.	Second bachelor thesis

2.2.1.	Goal

In the second bachelor thesis a specific operational problem is selected in the training company in the professional field of the program and worked under the guidance of a teacher and a supervisor from the company and the results are presented properly. The scope and the level of difficulty must comply with the available processing time.

The second thesis is written within the course, "thesis 2" (semester 6, 8 ECTS).

2.2.2.	Timeframe

The topic selection can be done from the practical phase before the 5th semester. The work can be prepared during the 5th and 6th theory semester. The actual processing takes place in the final practice phase after the 6th semester. The total amount of practical work should include at least 200 hours (8 ECTS).

Organizationally, this means:

a.	For the preparation of the bachelor work there is enough time in the 6th theory semester (2 ECTS for the seminar - bachelor thesis).

b.	The approval of the subjects and the competent supervisors can be made by the end of the 6. theory semester by the head of the degree program. In exceptional cases, the head of the program may authorize at the request by the training company the beginning of the second thesis in practice phase before the 5th semester.

c.	The thesis is presented during the last practical phase in the company. At this time, the finished work will be submitted.

d.	The head of the program decides on exceptions in individual cases.

2.2.3. Topic selection

The student is given the opportunity to make proposals for the contents within the program Production Technology and Organization and to contact teachers of the course as potential supervisor. The decision on topic and scope of work is made jointly by the supervisors in the company and the degree program. The topics of the work must be approved by the head of the program and the management of the company.

The theme for the second thesis can be quite freely chosen in one of the two main points of production technology and production organization or a combination, but has a clear benefit for the production of the training company.

588378-EPP-1-2017-1-DE-EPPKA2-KA

12

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

2.2.4.	Specialist supervision

a.	Supervisors are teachers in the degree program or external Instructors, in exceptional cases, or other experts. The in-company supervisor is nominated by the company. It can only be people who have got experience in scientific work and in publishing or can bring relevant practical achievements or leadership experience.

b.	The selection of supervisors is done by the head of the program based on objective criteria.

c.	Each bachelor thesis has to have a German and an English summary / Abstract after the title page. Table of contents and bibliography shall be given. The affidavit that the thesis is written by the student him/herself and has not been presented in any other place for a similar purpose, shall be enclosed. If it is ensured that at least the supervisor knows the language in question, the work can be written in a foreign language, with the approval of the head of the study program.

d.	The resources that are available in the current study program, are also available for the preparation of the thesis. The claim to special resources does not exist.

e.	The procedure and the structuring of the thesis should be clarified with both tutors and constantly.

f.	The joint work on a topic by several students is permitted if the performance of individual students can be assessed.

2.2.5. Completion of bachelor work

Evaluation and assessment periods

a.	The assessment of each thesis is based on a set of criteria, which the students are acquainted with at the beginning of the corresponding courses.

b.	Criteria catalogues enable a traceable and verifiable assessment of the work that is performed by the respective supervisors of the students.

c.	The assessment deadlines are set so that

•	the students have sufficient time for the constitution of bachelor work,

•	the evaluators have sufficient time to review and last

•	the students have sufficient time to prepare for the final exam after delivering the second thesis.

588378-EPP-1-2017-1-DE-EPPKA2-KA

13

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

d.	The time limits are announced at the beginning of each semester by the head of the program.

e.	After the completion of the second bachelor thesis both works are presented in the training company. On the occasion of the presentation of achievement the perspective of the company is established and included in the grading from the supervisors in the degree program.

2.2.6.  Grading and repetition

a.	The grading is done by the teachers of the course, which were in charge of the bachelor theses. The importance of criteria for the rating (theoretical part, practical part, execution, achievement in operation) is set in a guideline.

b.	The Bachelor work is assessed with the usual Austrian classification scheme, that is, with the notes "very good" (1) "good" (2) "satisfactory" (3) and "Enough" (4), no success with the grade "Insufficient to judge "(5).

c.	In terms of performance assessment and possibilities to repeat the regulations for courses according to examination regulations apply. If a thesis has been assessed negatively, a reasonable period is granted to take corrective actions. In exceptional cases a new topic or a new supervisor can be selected.

Excluding the use

On the occasion of the delivery of a bachelor thesis the author has the right to request the disqualification of the use of the work for up to five years after delivery. The application must be upheld by the head of the program, if the student has demonstrated that important legal or economic interests are at risk.

2.2.7.	Bachelor exam

The general examination regulations of FH JOANNEUM should be applied.

The Bachelor examination consists of an oral examination in front of a subject-specific examination board and is public.

The audit Senate for the commission and holding Bachelor exams are composed of the head of program as follows:

The examination board consists of three persons: The Chair, a teacher / r from the main content of production technology, a teacher from the main topic Production organization. An examiner is in each case, the supervisor of the second bachelor thesis.

588378-EPP-1-2017-1-DE-EPPKA2-KA

14

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

a.	The head of the program shall appoint one member as chairman of the examination board.

b.	An examiner is to be named for each examination subject or its branch. Also the Chairman may participate as an examiner when the subject in his/her field of activity.

c.	The board examination consists of the presentation of the bachelor's thesis and an oral examination of the measures on the bachelor theses and their interconnections with sub-areas of the curriculum.

d.	The presentation of the Bachelor work is done in English. On one hand the students acquire the competence in the course Professional Practice and Communication, on the other hand, all the practice reports and the first bachelor thesis must be written in English. Students are informed on this regulation at the start of the education in the third semester.

e.	The evaluation criteria for the bachelor examination are set out in a guideline and placed on an accessible drive and the students are informed of this fact at the beginning of the study.

D. Courses with continuous performance assessment

a.	The proportion of courses with continuous performance assessment is approximately 83%, including internship and bachelor theses.

588378-EPP-1-2017-1-DE-EPPKA2-KA

15

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

D3.2.: Toolkit of templates and checklist for documentation and assessment of the practical phases

1.	Practice diary
2.	Practical assessment in dual studies
3.	Internship in the company – feedback questionnaire
4.	Application for bachelor thesis
5.	Procedure of the visit in the company – a checklist (info folder and visit schedule)
6.	Protocol for mentor meeting in company

PRACTICE DIARY

Name:

Company:

Period:

	Department						Notes on used	
	or area				suitable for	Notes to learning	literature, photos,	
	and/or				lecture or	reflection (not	tables (sources,	
Date	mentor	Activitiy/Project/Task	module	obligatory)	links…)	

								

								

588378-EPP-1-2017-1-DE-EPPKA2-KA

16

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

PRACTICAL ASSESSMENT IN DUAL STUDIES

Period

Company

Location

Student / Study year

Mentor / Internship
supervisor

MAIN TASKS AND ACTIVITIES

SUMMARY ASSESSMENT

588378-EPP-1-2017-1-DE-EPPKA2-KA

17

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

QUALITY OF WORK		1	2	3		4		

Analytical and	Developed meaningful solutions, using their own	☐		☐	☐		☐		
conceptual skills	expertise								

Willingness to learn	Assumes offered learning opportunities and uses this	☐		☐	☐		☐		

Creativity	Brings a new thought patterns and / or working	☐		☐	☐		☐		
	methods								

WORKING METHOD		1	2   3		4		
								
Reliability	Performs tasks responsibly and carefully	☐	☐	☐		☐		

Efficiency	Organizes the work makes sense and avoids	☐	☐	☐		☐		
	unnecessary steps							

Flexibility	If it turns easily to new / changing tasks a	☐	☐	☐		☐		

MOTIVATION AND SELF-CONTROL		1	2   3		4		
								
Engagement	Shows interest and commitment	☐	☐	☐		☐		

Goal orientation	Sets tasks in realistic goals and to pursue this	☐	☐	☐		☐		

Load-bearing capacity	Dealt with difficult working conditions and / or	☐	☐	☐		☐		
	maintains high working pressure was							

Criticism / implementation ability	Can deal with negative feedback reflects own behaviour	☐	☐	☐		☐		
	and can change this							

TEAMWORK		1	2   3		4		
								
Integration	Integrated into the work environment and finds	☐	☐	☐		☐		
	acceptance among colleagues and superiors							

Interpersonal skills	Establish and maintain contacts automatically	☐	☐	☐		☐		

Collaboration	Working properly and goal oriented, along with other	☐	☐	☐		☐		

Intercultural competence	adjusts to different groups of people and other	☐	☐	☐		☐		
	mentalities							

COMMUNICATION SKILLS			1   2	3		4		
									
Personal appearance		Occurs reliably and appropriately to	☐	☐	☐		☐		

Reasoning ability		Argues and speaks coherent and clear	☐	☐	☐		☐		

Dialogue and conflict skills		Speaks problems openly, without prejudice to other	☐	☐	☐		☐		
		opinions, has the courage to constructive debate							

1 = very strong available; 2 = there is sufficient; 3 = is little present; 4 = too little available and is recommended as a learning field						
	588378-EPP-1-2017-1-DE-EPPKA2-KA							
18									

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

INTERNSHIP IN THE COMPANY
Feedback questionnaire - STUDENTS

Dear student,

At the end of the internship in the company, you are kindly invited to answer the following questions. Questionnaires will be analysed for the needs of optimizing the organisation and the internship process. Your opinions and suggestions are of great importance to us! Collected data will be processed anonymously.

Study programme :

Study year :								
Company :								
Choose the appropriate level of agreement: 1 – l fully agree to 6 – l fully disagree.							
x – l don't know / not relevant								
The university provided all the necessary information prior the beginning of the	1	2	3	4	5	6	x	
internship.								
I was well accepted by employees.	1	2	3	4	5	6	x	
I knew in advance what work tasks l will be doing.	1	2	3	4	5	6	x	
I knew which skills and competences l will acquire with each task.	1	2	3	4	5	6	x	
Mentor introduced me to the work environment.	1	2	3	4	5	6	x	
Mentor has acquainted me with the company.	1	2	3	4	5	6	x	
Mentor told me which work tasks to do and what should l learn by doing them.	1	2	3	4	5	6	x	
Mentor was available for my questions.	1	2	3	4	5	6	x	
Mentor has communicated openly with me and gave me feedback for my work.	1	2	3	4	5	6	x	
I was able to express initiative / interest, if I wanted to do so.	1	2	3	4	5	6	x	
Employees have responded to my questions.	1	2	3	4	5	6	x	
Work tasks were relevant/suitable to my study programme.	1	2	3	4	5	6	x	
Work plan comprised of tasks was helpful for my internship.	1	2	3	4	5	6	x	
*Please,  add  a  comment  –  in  what  way  it  influenced  acquisition  of								
competences/skills, your expectations for WBL etc.:								

588378-EPP-1-2017-1-DE-EPPKA2-KA

19

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

* Clearly structured internship has increased my motivation for work tasks.	1  2  3  4  5  6  x	

*	Clearly structured internship has increased my responsibility for my 1 2 3 4 5 6 x professional career.

Sometimes l didn't really know what to do in the company.	1	2	3	4	5	6	x	
Organiser of internship was available if required during my internship.	1	2	3	4	5	6	x	
I got accustomed to the culture of the work environment and the rules of	1	2	3	4	5	6	x	
behaviour in the company.								
I got accustomed to the working discipline and responsibility for performance	1	2	3	4	5	6	x	
of tasks.								
Overall satisfaction with internship.	1	2	3	4	5	6	x	
I would recommend this company for internship to a friend.	1	2	3	4	5	6	x	
During internship I was most pleased with:								

During internship I was least pleased with:

My suggestions for improvement of the quality of internship:

Please, describe your experience regarding internship in comparison to the internship in the first year. How do you assess the planning of the internship? In what way did it influence your internship (work, orientation, expectations, acquisition of competences/skills/knowledge?

Thank you!

588378-EPP-1-2017-1-DE-EPPKA2-KA

20

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

APPLICATION FOR BACHELOR THESIS

Delivery date:

Student data
										
Surname:				Name:						
										
Address:										
										
Postcode:				Town:						
										
Telefon:				e-mail:						
										
				ID number:						
										
Data of the company									
Company										
										
Delivery address										
										
Postcode:				Town:						
										
 Working title of the bachelor theses

 Short description/ contents 

In-company mentor:

Function:	e-mail:

Telephone:

Received:	Signature:

FH Betreuer(in):

Function:	e-mail:

Telephone:

Received:	Signature:

The suggested working title of the bachelor thesis should be approved by the Head of the study program and by the representative of the internship company.

Date		Signature:		
				Head of study program		
						
Date			Signature:					

Representative of the internship company

588378-EPP-1-2017-1-DE-EPPKA2-KA

21

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

Procedure of the visit in the company – a checklist

INFO FOLDER:

General study information

•	IAP Folder
•	Your company is now studying
•	Course overview PTO and ENP
•	Events

•	Training plan (general) Special education information:

•	A Guide to Cooperative Practice
•	Guide Practice Report (incl. Module report)
•	Guide bachelor thesis
•	Guide Master Thesis
Current information on companies and students:

•	Short info on Company
•	Internship report
•	Current transcript of records (transcript)
•	Module reports
Templates:

•	Practice assessment

•	Visit protocol (interview guide) Specific information:

•	Events (FH, PTO Club, etc.)
•	PTO / ENP mentor meeting
•	Erasmus and other programs

588378-EPP-1-2017-1-DE-EPPKA2-KA

22

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

VISIT SCHEDULE:

Greeting

Operational and / or workplace visit

Conversation on the internship

(Document: protocol/minutes; use as conversation manual)

General:

(Documents: Internship Assessment)

•	Quality of work
•	Working methods
•	Engagement
•	Teamwork

•	Personal maturity Technical:

•	special technical skills
•	special organizational skills

•	special learning needs Internship Planning / Reporting

(Documents: training manual, module report, Manual internship report)

·	Targeted training of the PTO students corresponding to medium-term individual planning (such as QM, production planning, maintenance, supply chain...)

o  creating job and skills profile
o  coordinating learning and teaching needs with curriculum
·	Planning training stations (departments and / or projects)

·	Set Training Mentor

·	Opportunities for international practice / semester

Tips for students:

·	writing a diary

·	short 14-day meeting

·	write short reports and go over them with internship in-company mentor

·	presenting short reports / results in the company

588378-EPP-1-2017-1-DE-EPPKA2-KA

23

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

PROTOCOL for MENTOR MEETING IN COMPANY

Datum				
				
Company				
				
Location				
				
Student				
				
In-company mentor				
				
Academic mentor				
				
Miscellaneous				
				
Short company tour:	yes /	no	
Visit of the current working place:	yes /	no	
FEEDBACK / DEVELOPMENT			
			
General (Internship				
assessment)				
				
Technical				

588378-EPP-1-2017-1-DE-EPPKA2-KA

24

Erasmus+

D3.2: Toolkit of template and checklist for documentation and assessment of the practical

phases – v3.0

INTERNSHIP PLANNING / REPORT

Internship overview
(Training plan, module
report)

Internship planning

(Training plan, module

report)

Idea for bachelor

thesis / master thesis

POINT OF CRITICISM AND SUGGESTIONS

Teaching content
(overview of lectures)

Organisation

Miscellaneous

TO-DO-LIST

What	Who	Till when	

			
			
ADMISSION OF ADDITIONAL PTO STUDENTS PLANNED?	yes  /  no

Contact person:

588378-EPP-1-2017-1-DE-EPPKA2-KA

25